TIMES AND SUPPORT FEES
Symposia time slots and support fees are as
Wednesday, May 22,
2013 8:00am – 11:00am
• 100 attendees –
$20,000 • 150 attendees – $25,000 • 200 attendees – $30,000
Wednesday, May 22,
2013 12:00pm – 3:00pm
• 150 attendees –
$30,000 • 200 attendees – $35,000 • 250 attendees – $40,000
Friday, May 24, 2013
6:00pm – 9:00pm
• 100 attendees – $27,500 • 150 attendees
– $32,500 • 200 attendees – $37,000
Each level of support fee is based on the
estimated attendance and includes: continental breakfast, box lunches or plated
dinner for the attendees, as appropriate. Please note, however, that if the
actual attendance exceeds the estimate, ASFA will re–invoice as necessary. No
refunds will be made if the attendance is less than anticipated.
Please note that the Supporter will be billed
separately for any additional food and beverage ordered. Any other associated
costs will also be billed at cost to the Supporter. Please note that fees
listed here do not include any administrative services (e.g. registration
services), or audio–visual technician services.
OF SYMPOSIA SUPPORT
All Symposia Supporters will receive the
• The opportunity to
present information to your target audience
• A pre–conference
delegate list (provided by April 22, 2013)
• A post–conference
delegate list (provided by June 24, 2013)
• Recognition on the
Annual Meeting section of the ASFA website
• Reservation of
appropriate space booked at the conference location
audio–visual equipment (screen, LCD projector, podium, laser pointer,
microphones (podium, panel table, floor), presentation computer)
• A listing in the Corporate Program ASFA
2013 Annual Meeting Sheraton Denver Downtown, Denver, Colorado May 22 •
May 25, 2013 10 375 West 5th Avenue Suite 201, Vancouver, British Columbia
Canada V5Y 1J6 T. 604.484.2851 F. 604.874.4378 Email:
firstname.lastname@example.org Web: www.apheresis.org
SYMPOSIA PROPOSAL PROCEDURE
Symposia proposals submitted by supporters
will only be considered if they include the following details:
1. A one–paragraph
description and title of the session
2. Two to four
3. Speaker name(s), talk title(s) and short
Symposia supporters who are also conference
supporters will be given priority in time allocations. Following this, symposia
will be assigned on a "first come, first served” basis.
Symposia held in conjunction with the ASFA
Annual Meeting are not part of the official meeting agenda and will be
designated as Corporate Symposia in the meeting agenda. Companies hosting
1. that ASFA retains
the right to approve Symposia content, faculty, venue and other details.
2. that the Symposium
will provide opportunity for open question and answer sessions and permit
evaluation by attendees. Evaluation forms would be developed, distributed and
tabulated by ASFA.
3. that Symposia
planning efforts including set–up, food and beverage, audio–visual and other
arrangements, will be made through the ASFA Meeting Manager. The ASFA Meeting
Manager must be kept informed of all communication between the Symposium
contact person and conference center staff. All audio–visual requirements must
be arranged through ASFA.
4. that ASFA will
provide a list of registered conference attendees to the Symposium contact
prior to the Symposium. If ASFA meeting staff is required on–site, the Company
will be billed separately. If audio–visual technicians are required, the
Company will be billed separately.
5. not to use "ASFA”,
"ASFA 2013 Annual Meeting”, or the respective logos on any announcement, sign
publication, audio–visual product or other promotional materials without
advance written permission from ASFA.
6. all promotional
material must be approved by ASFA prior to distribution.
7. that no audio or
video taping without consent of ASFA may be used; all approved audio and/or
video taping must be disclosed to the audience in the program.
8. to refrain from
posting promotional signs in hotel lobbies without permission of ASFA; placing
promotional material under the doors (or door drops of any kind) of hotel
guests is not permitted.
9. the symposium fee
does not include any costs for registration, additional audio–visual, or any
administrative services provided.
10. to remit
the symposium fee, administrative fees and symposium proposal information to
ASFA; additional costs will be billed after the ASFA 2013 Annual Meeting;
checks should be made payable to the American Society for Apheresis.