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ASFA 2013 All Corporate Opportunities

 

The 34th Annual Meeting of the American Society for Apheresis
will take place May 22 – 25, 2013
at the Sheraton Denver Downtown Hotel in Denver, Colorado

 

This page lists all the corporate opportunities on one page with bookmarks to help take the user to a given section:

Our Past Supporters

Be a Conference Supporter

Hold a Focus Group

 

You can also break these different sections into separate custom pages if there is any advantage to doing so.

The Corporate Opportunities outlined in this Prospectus provide a unique way to show your support of ASFA and to increase your visibility in the premier apheresis meeting. Market directly to your target demographic and build valuable professional relationships with experts in apheresis, blood banking, transfusion medicine, and cellular therapy.

Please review this Prospectus and contact the ASFA Head Office (E. asfa@apheresis.org; T. 604.484.2851) with your questions or requests. We will be contacting you soon to explore these opportunities further.

WE LOOK FORWARD TO SEEING YOU IN DENVER!

Conference Overview

ASFA, officially formed in 1981, has been the proud host to 33 highly successful scientific conferences. Last year’s Annual Meeting in Atlanta had over 400 participants, including registered delegates, exhibitors and other corporate representatives. The meeting is the only one of its kind that offers a focus on apheresis medicine in both the donor and patient settings. It is a key educational and networking event for physicians, scientists, and allied health professionals in the field of apheresis medicine.

The ASFA Annual Meeting delegates are divided between MD and/or PhD clinicians and scientists (39%) and allied health professionals (52%) who practice donor or therapeutic apheresis medicine. Other attendees include regulatory professionals, corporate management, and marketing personnel (9%). The large majority of attendees practice in the US. ASFA expects participants of the ASFA 2013 Annual Meeting to be similar to past years.

• 85% rate overall satisfaction with sales leads as good to excellent

• 85% rate value of exhibit space for price paid as good to excellent

• 85% rate overall quality of attendees as good to excellent

*results are based on those who completed the surveyASFA 2013 Annual Meeting Sheraton Denver Downtown, Denver, Colorado May 22 • May 25, 2013 3 375 West 5th Avenue Suite 201, Vancouver, British Columbia Canada V5Y 1J6 T. 604.484.2851 F.604.874.4378 Email: asfa@apheresis.org Web: www.apheresis.org

 

Past Supporters & Exhibitors

• AABB

• American Red Cross

• American Society for Clinical Pathology

• Amgen

• Andover Coated Products

• Angiodynamics

• Apheresis Care Group

• Apheresis News

• Arlington Scientific

• Asahi Kasei Medical Co., Ltd.

• Audit MicroControls

• Banner MD Anderson Cancer Center

• Bard Access Systems

• Baxter Healthcare Corporation

• B. Braun Medical

• bioMerieux

• CHF Solutions

• CSL Behring

• Dideco S.P.A.

• Fenwal Blood Technologies

• Fresenius HemoCare

• Fresenius Kabi, LLC

• Fresenius Medical Care Extracorporeal Alliance

• GenesisBPS

• Genzyme Corporation

• Haemonetics Corporation

• Haemoscope Corporation

• HDOX Bioinformatics

• Health Care ID

• HemaCare Corporation/ Coral Blood Services, Inc.

• HemaMetrics Corporation

• HMP

• ICCBBA

• International Society for Cellular Therapy

• ITxM

• John Wiley & Sons

• JMS North America Corporation

• Kaneka Pharma America

• Lifeblood Biological Services

• Mayo Clinic

• MedComp

• Medical Visual Creations

• National Institute of Health

• National Marrow Donor Program

• Navigant Biotechnologies

• New York Blood Center

• OccuLogix

• Otsuka America Pharmaceuticals

• Pall Medical

• PhereSys Therapeutics

• QBC Diagnostics

• Renal Care Group

• r4 Vascular

• Sanofi

• SEBRA

• Separation Technology

• Shamrock Scientific Specialty Systems

• Talisman

• TerumoBCT

• Terumo Medical Corporation

• Therakos

• United Blood Services Therapeutic Apheresis Program/ Stem Cell Program


 

Summary of Corporate Opportunities

Outlined below are the various ways in which you can participate in the ASFA 2013 Annual Meeting. Details of each of these corporate opportunities are provided in this information package. Please feel free to contact the ASFA Head Office (E. asfa@apheresis.org; T. 604.484.2851) with any questions or requests that you may have.

CONFERENCE SUPPORT

• Keynote ($65,000) • Platinum ($55,000)

• Gold ($35,000) • Silver ($10,000)

• Bronze ($5,000) • Contributor ($2,000)

FOCUS GROUP SUPPORT ($12,500)

Symposia Support

BREAKFAST SYMPOSIUM

Wednesday, May 22, 2013 8:00am – 11:00am

• 100 attendees – $20,000 • 150 attendees – $25,000 • 200 attendees – $30,000

LUNCH SYMPOSIUM

Wednesday, May 22, 2013 12:00pm – 3:00pm

• 150 attendees – $30,000 • 200 attendees – $35,000 • 250 attendees – $40,000

DINNER SYMPOSIUM

Friday, May 24, 2013 6:00pm – 9:00pm

• 100 attendees – $27,500 • 150 attendees – $32,500 • 200 attendees – $37,000

MARKETING

Delegate Bag Advertising Inserts ($1,000)

Corporate Program Advertising ($1,000)

Delegate Bag ($5,000)

Delegate Notepaper and Pens ($2,500)

Lanyards ($2,500)

EXHIBITING

10’x10’ Booth ($2,400)

Non–profit Organizations ($1,000 for the first 10’ x 10’, additional booths per above rate)ASFA 2013 Annual Meeting Sheraton Denver Downtown, Denver, Colorado May 22 • May 25, 2013 5375 West 5th Avenue Suite 201, Vancouver, British Columbia Canada V5Y 1J6 T. 604.484.2851F. 604.874.4378 Email: asfa@apheresis.org Web: www.apheresis.org

 

Conference Support

BENEFITS OF CONFERENCE SUPPORT

All Conference supporters will receive the following benefits (regardless of the level of support):

• A pre–conference delegate list (provided by April 22, 2013)

• A post–conference delegate list (provided by June 24, 2013)

• Recognition in the Corporate Program

• Recognition on the Annual Meeting section of the ASFA website (www.apheresis.org)

• Recognition on conference promotional material

• Recognition on prominent conference event signage

• 1 delegate bag insert

KEYNOTE CONFERENCE SUPPORT ($65,000)

Exclusive supporter of the Welcome Reception – a networking reception for all conference delegates and attendees held on the opening evening of the conference.

The support fee will include reception food and 1 drink ticket for all registered delegates. Please note that the Supporter will be billed separately for any additional food and beverage ordered. Any other associated costs will also be billed to the Supporter.

The Keynote Supporter will receive the following benefits:

• 2 Exhibit spaces (prime locations are reserved for supporters)

• 5 Full conference registrations, including all conference sessions, meals, events, and Welcome Reception

• A 20% discount on all Symposia, Focus Group and Marketing opportunities

• A full – page advertising space (content provided by the supporter) to be included in the Corporate Program

• All other benefits provided to Conference Supporters (listed above)ASFA 2013 Annual Meeting Sheraton Denver Downtown, Denver, Colorado May 22 • May 25, 2013 6 375 West 5th Avenue Suite 201, Vancouver, British Columbia Canada V5Y 1J6 T. 604.484.2851 F. 604.874.4378 Email: asfa@apheresis.org Web: www.apheresis.org

 

PLATINUM CONFERENCE SUPPORT ($55,000)

Exclusive support of the Abstract Poster Networking Evening – an exciting conference abstracts networking event for all conference delegates.

The support fee will include reception food and 1 drink ticket for all registered delegates. Please note that the Supporter will be billed separately for any additional food and beverage ordered. Any other associated costs will also be billed at cost to the Supporter.

The Platinum Conference Supporter will receive the following benefits:

• 2 Exhibit spaces (prime locations are reserved for supporters)

• 4 Full conference registrations, including all conference sessions, meals, events, and Welcome Reception

• A 10% discount on all Symposia, Focus Group and Marketing opportunities

• A half – page advertising space (content provided by the supporter) to be included in the Corporate Program

• All other benefits provided to Conference Supporters (listed above)

GOLD CONFERENCE SUPPORT ($35,000)

Exclusive support of the Networking Breakfast – a popular event at the ASFA Annual Meeting, the Networking Breakfast offers attendees a chance to discuss best practices, procedures and policies over a continental breakfast.

The support fee will include continental breakfast for all registered delegates. Please note that the Supporter will be billed separately for any additional food and beverage ordered. Any other associated costs will also be billed at cost to the Supporter.

The Gold Conference Supporter will receive the following benefits:

• 1 Exhibit space (prime locations are reserved for supporters)

• 3 Full conference registrations, including all conference sessions, meals, events, and Welcome Reception

• A 5% discount on all Symposia, Focus Group and Marketing opportunities

• A half – page advertising space (content provided by the supporter) to be included in the Corporate Program

• All other benefits provided to Conference Supporters (listed above)

SILVER CONFERENCE SUPPORT ($10,000)

Support recognition in conjunction with any non–CME accredited sessions of your choosing from the conference program.

The Silver Conference Supporter will receive the following benefits:

• 2 Full conference registrations including all conference sessions, meals, events, and Welcome Reception

• All other benefits provided Conference Supporters (listed above)ASFA 2013 Annual Meeting Sheraton Denver Downtown, Denver, Colorado May 22 • May 25, 2013 7 375 West 5th Avenue Suite 201, Vancouver, British Columbia Canada V5Y 1J6 T. 604.484.2851 F. 604.874.4378 Email: asfa@apheresis.org Web: www.apheresis.org

 

BRONZE CONFERENCE SUPPORT ($5,000)

Support recognition of two coffee breaks at the meeting.

The Bronze Conference Supporter will receive the following benefits:

• 1 Full conference registration including all conference sessions, meals, events, and Welcome Reception

• All other benefits provided to Conference Supporters (listed above)

CONFERENCE CONTRIBUTOR SUPPORT ($2,000)

Support recognition of one best abstract award.

In an effort to attract abstract submissions from the various disciplines that practice apheresis medicine, ASFA launched a series of Best Abstract Awards in 2006. These industry–supported awards have contributed to a year– over–year increase in abstract submissions since their launch.

Best Abstract Awards will be awarded in the following categories.

• Two Donor Apheresis Awards

• Two Therapeutic Apheresis Awards

• Junior Investigator Award

• Allied Health Award

The Conference Contributor Supporter will receive the following benefits:

• Recognition on prominent conference event signage, in the Call for Abstracts, in confirmation of receipt of award, and in conference promotional material

• All other benefits provided to Conference Supporters (listed above)ASFA 2013 Annual Meeting Sheraton Denver Downtown, Denver, Colorado May 22 • May 25, 2013 8 375 West 5th Avenue Suite 201, Vancouver, British Columbia Canada V5Y 1J6 T. 604.484.2851 F.604.874.4378 Email: asfa@apheresis.org Web: www.apheresis.org

 

Focus Group Support

FOCUS GROUP SUPPORT ($12,500)

Take advantage of this valuable opportunity to have a direct, detailed and cost–effective conversation with motivated conference delegates.

Your focus group will consist of 8–12 high–level apheresis professionals, with the group facilitated by an ASFA leader. A focused group of this size provides the optimal opportunity for all participants to share their views and expertise, with adequate discussion.

The ASFA facilitator will be chosen by ASFA and will work with you to determine how the agenda will run to your goals and objectives for the group. The participant selection process will be in accordance with your target audience requirements (e.g. qualifications, specialty, expertise, state/country). Please note that invitations must be sent by the supporting company.

Please note: Not included in the support fee are enhanced audio–visual, food and beverage, minutetaking, and facilitator honoraria/participant tokens (discretionary). ASFA will agree on these costs with the Supporter in advance, depending on requirements. ASFA will bill all additional costs separately, as necessary. Focus Group date and time to be confirmed with the ASFA Head Office.ASFA 2013 Annual Meeting Sheraton Denver Downtown, Denver, Colorado May 22 • May 25, 2013 9 375 West 5th Avenue Suite 201, Vancouver, British Columbia Canada V5Y 1J6 T. 604.484.2851 F.604.874.4378 Email: asfa@apheresis.org Web: www.apheresis.org

 

Symposia Support

SYMPOSIA TIMES AND SUPPORT FEES

Symposia time slots and support fees are as detailed below.

BREAKFAST SYMPOSIUM

Wednesday, May 22, 2013 8:00am – 11:00am

• 100 attendees – $20,000 • 150 attendees – $25,000 • 200 attendees – $30,000

LUNCH SYMPOSIUM

Wednesday, May 22, 2013 12:00pm – 3:00pm

• 150 attendees – $30,000 • 200 attendees – $35,000 • 250 attendees – $40,000

DINNER SYMPOSIUM

Friday, May 24, 2013 6:00pm – 9:00pm

• 100 attendees – $27,500 • 150 attendees – $32,500 • 200 attendees – $37,000

Each level of support fee is based on the estimated attendance and includes: continental breakfast, box lunches or plated dinner for the attendees, as appropriate. Please note, however, that if the actual attendance exceeds the estimate, ASFA will re–invoice as necessary. No refunds will be made if the attendance is less than anticipated.

Please note that the Supporter will be billed separately for any additional food and beverage ordered. Any other associated costs will also be billed at cost to the Supporter. Please note that fees listed here do not include any administrative services (e.g. registration services), or audio–visual technician services.

BENEFITS OF SYMPOSIA SUPPORT

All Symposia Supporters will receive the following benefits:

• The opportunity to present information to your target audience

• A pre–conference delegate list (provided by April 22, 2013)

• A post–conference delegate list (provided by June 24, 2013)

• Recognition on the Annual Meeting section of the ASFA website

• Reservation of appropriate space booked at the conference location

• Limited audio–visual equipment (screen, LCD projector, podium, laser pointer, microphones (podium, panel table, floor), presentation computer)

• A listing in the Corporate Program ASFA 2013 Annual Meeting Sheraton Denver Downtown, Denver, Colorado May 22 • May 25, 2013 10 375 West 5th Avenue Suite 201, Vancouver, British Columbia Canada V5Y 1J6 T. 604.484.2851 F.604.874.4378 Email: asfa@apheresis.org Web: www.apheresis.org

 

SYMPOSIA PROPOSAL PROCEDURE

Symposia proposals submitted by supporters will only be considered if they include the following details:

1. A one–paragraph description and title of the session

2. Two to four learning goals/objectives

3. Speaker name(s), talk title(s) and short speaker bio(s)

Symposia supporters who are also conference supporters will be given priority in time allocations. Following this, symposia will be assigned on a "first come, first served” basis.

SYMPOSIA GUIDELINES

Symposia held in conjunction with the ASFA Annual Meeting are not part of the official meeting agenda and will be designated as Corporate Symposia in the meeting agenda. Companies hosting Symposia agree:

1. that ASFA retains the right to approve Symposia content, faculty, venue and other details.

2. that the Symposium will provide opportunity for open question and answer sessions and permit evaluation by attendees. Evaluation forms would be developed, distributed and tabulated by ASFA.

3. that Symposia planning efforts including set–up, food and beverage, audio–visual and other arrangements, will be made through the ASFA Meeting Manager. The ASFA Meeting Manager must be kept informed of all communication between the Symposium contact person and conference center staff. All audio–visual requirements must be arranged through ASFA.

4. that ASFA will provide a list of registered conference attendees to the Symposium contact prior to the Symposium. If ASFA meeting staff is required on–site, the Company will be billed separately. If audio–visual technicians are required, the Company will be billed separately.

5. not to use "ASFA”, "ASFA 2013 Annual Meeting”, or the respective logos on any announcement, sign publication, audio–visual product or other promotional materials without advance written permission from ASFA.

6. all promotional material must be approved by ASFA prior to distribution.

7. that no audio or video taping without consent of ASFA may be used; all approved audio and/or video taping must be disclosed to the audience in the program.

8. to refrain from posting promotional signs in hotel lobbies without permission of ASFA; placing promotional material under the doors (or door drops of any kind) of hotel guests is not permitted.

9. the symposium fee does not include any costs for registration, additional audio–visual, or any administrative services provided.

10. to remit the symposium fee, administrative fees and symposium proposal information to ASFA; additional costs will be billed after the ASFA 2013 Annual Meeting; checks should be made payable to the American Society for Apheresis.ASFA 2013 Annual Meeting Sheraton Denver Downtown, Denver, Colorado May 22 • May 25, 2013 11 375 West 5th Avenue Suite 201, Vancouver, British Columbia Canada V5Y 1J6 T. 604.484.2851 F.604.874.4378 Email: asfa@apheresis.org Web: www.apheresis.org

 

Marketing Opportunities

Marketing opportunities generally available include the following:

• Delegate Bag Advertising Inserts ($1,000) – an advertising brochure inserted into the delegate bag. Each purchaser is limited to one insert provided at the cost of the purchaser.

• Corporate Program Advertising ($1,000) – a full–page advertisement in the Corporate Program.

• Delegate Bag ($5,000) – An attractive delegate bag provided to each conference delegate. Inside the bag will be inserted the Final Program for the conference. The supporter’s logo will be displayed on the outside, front cover of the bag.

• Delegate Notepaper and Pens ($2,500) – A notepad and pen provided by the supporter to be inserted into each delegate bag.

• Lanyards ($2,500) – A delegate badge lanyard, provided by the supporter, to be inserted into each delegate bag.

BENEFITS OF MARKETING OPPORTUNITIES

All purchasers of marketing opportunities will receive the following benefits:

• A listing in the Corporate Program

• A pre–conference delegate list (provided by April 22, 2013)

• A post–conference delegate list (provided by June 24, 2013)ASFA 2013 Annual Meeting Sheraton Denver Downtown, Denver, Colorado May 22 • May 25, 2013 12 375 West 5th Avenue Suite 201, Vancouver, British Columbia Canada V5Y 1J6 T. 604.484.2851 F.604.874.4378 Email: asfa@apheresis.org Web: www.apheresis.org

 

Exhibiting

EXHIBIT BOOTHS

10’x10’ Booth ($2,400)

Non–profit Organizations ($1,000 for the first 10’ x 10’, additional booths per above rate)

Increase your company’s visibility – exhibit at the ASFA 2013 Annual Meeting and take advantage of this unique marketing opportunity. Whether you are selling existing products or services, promoting your organization, or introducing a new product, exhibiting at ASFA allows you to meet face–to–face with the experts in the field.

BENEFITS OF EXHIBITING

Exhibitors will receive the following benefits:

• The Welcome Reception will take place in the exhibit hall on the evening of Wednesday, May 22, 2013. The reception will provide you with an excellent opportunity to make some initial contacts and to finalize your on-site marketing plans.

• The exhibit area will be located next to the conference registration area and close to several major session/ meeting rooms to help maintain a steady flow of delegates.

• All exhibits will be strategically located in conjunction with abstract posters and coffee and lunch breaks to maximize delegate traffic.

• A professionally assembled booth with back and side draping will provide your company with a strong, visible presence at the conference.

• A pre-conference delegate list (provided by April 22, 2013).

• A post-conference delegate list (provided by June 24, 2013).

• 1 full conference registration and 1 exhibit-hall-only badge.

• Recognition in the Corporate Program.ASFA 2013 Annual Meeting Sheraton Denver Downtown, Denver, Colorado May 22 • May 25, 2013 13 375 West 5th Avenue Suite 201, Vancouver, British Columbia Canada V5Y 1J6 T. 604.484.2851 F. 604.874.4378 Email: asfa@apheresis.org Web: www.apheresis.org

 

Conference Location

Sheraton Downtown Denver, 1550 Court Place, Denver, Colorado, 80202 T: (303) 893-3333

Exhibit Location

All exhibits are strategically located with the abstract posters and food and beverage to maximize delegate traffic.

DATES AND TIMES OF EXHIBITION

Wednesday, May 22, 2013 6:00pm-8:00pm

Thursday, May 23, 2013 10:00am-8:00pm

Friday, May 24, 2013 7:00am-10:45am

MOVE–IN / MOVE–OUT SCHEDULE

Move in: Wednesday, May 22, 2013 8:00am-4:30pm

Move Out: Friday, May 24, 2013 11:00am-3:00pm

Please note that exhibit staff must be at booths during delegate break and networking times.

EXHIBITOR SERVICES MANUAL

An exhibitor services manual will be sent to each confirmed exhibitor in January 2013. The manual will include rules and regulations, vendor contact information, freight and labor deadlines, and additional furniture purchasing information.

BOOTH ALLOCATION POLICY

Conference Management will confirm exhibit space on receipt of a signed application form with payment in full. Exhibitors who are also supporters will be given priority in booth allocations. Following this, booths will be assigned on a "first come, first served” basis. Receipt of the application form by Conference Management shall not confer any claim to subsequent approval.

ELIGIBILITY TO EXHIBIT

Conference Management in its sole discretion will determine eligibility of any applicant to exhibit at the ASFA 2013 Annual Meeting and the suitability for display of each product or service that the applicant or exhibitor intends to display at the Meeting. The decision of Conference Management will be final and binding on the applicant or exhibitor as the case may be. For the information of applicants, Conference Management will have regard to the following factors in determining whether or not to accept applications from applicants:

• Technical and scientific documentation may be required for products or services not regulated by US agencies.

• Conference Management may decline exhibit space, discontinue any promotion, wholly or in part, that in its opinion, is not in keeping with the character and purposes of the Meeting.